Arrivals & Departures
All fellows should fly into Albuquerque International Sunport Airport (ABQ) and arrive in Santa Fe via self-arranged, one-way transportation the afternoon of Sunday, June 14. Santa Fe Municipal Airport offers limited flight options, making ABQ the best option. We recommend NMShuttle, which makes multiple trips each day and offers a one-way rate.
Alumni and other non-fellow attendees are responsible for booking their own travel to arrive on Monday, June 15. Recommended airports are Santa Fe Municipal (SAF) (14 miles) and Albuquerque International Sunport (ABQ) (60 miles).
Planning & Policy Adherence
All attendees will be responsible for booking their own travel reservations. Those eligible for post-event reimbursement must carefully review Krell's travel policy in its entirety prior to arranging transportation. Non-compliance could impact the reimbursed amount.
In particular, please refer to the following sections which address scenarios that necessitate pre-booking contact with Krell staff (see email in policy document) — and in some cases a flight comparison to accompany your preferred itinerary. Note that a comparison submission should include a round-trip, one-stop itinerary on a different carrier — complete with origination, layover and destination airport codes, and fare. Review this one-stop comparison fare example.
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Pages 2-3, #12 Special Cases A-G: All situations outlined require a comparison fare to be submitted and travel to be approved by Krell's reimbursement coordinator in advance of booking.
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Page 2, Point A. First/Business Class/Non-Stop Flights: "The cost of non-stop flights will be reimbursed if the traveler submits appropriate comparison fare documentation showing that the cost of the non-stop flight was the same or less than one-stop service."
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Page 3, Point D. Travel Before or After the Business Activity: "Travel should occur on or as close as possible to the actual business activity dates. ... Travel on other days will require an explanation and a comparison fare based on travel on the actual business activity dates." Again, if you are arriving early or departing later than instructed above, you must seek Krell approval prior to booking.
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Also refer to Page 4, Sections III and IV for a list of non-reimbursable travel costs as well as Krell's receipt requirements. Note that, as an exception to the policy, a rental car is not a necessary program review expense and will not be reimbursed. Also, only domestic travel is reimbursable.
Booking Deadline & Travel Inquiries
As stated in the policy, all reservations qualifying for reimbursement must be made a minimum of 21 days in advance of the event, or by Friday, May 22. Again, specific travel-related questions should be directed to Krell's reimbursement coordinator prior to booking in order to guarantee authorization and/or full reimbursement.