TRAVEL BOOKING GUIDELINES

Fellows

Incoming, first-, second- and third-year fellows are required to use Travel and Transport to reserve their air or train reservations. Visit Travel and Transport to begin your reservation process. Fourth-year fellows are responsible for booking their own travel reservations, whether directly with the airline or train company, via an online discounter, or by some other means.

All Other Attendees

Alumni and other non-fellow attendees will be responsible for booking their own travel, whether directly with the airline or train company, via an online discounter, or by some other means.

Travel Policy & Booking Deadline

For more information on travel guidelines, including special situations that require preapproval or submission of comparison airfare prior to purchase, please refer to the travel policy. As stated in the policy, all reservations qualifying for reimbursement must be made a minimum of 21 days in advance of the event, or by Wednesday, June 19.

Specific travel-related questions should be directed to Krell's travel reimbursement coordinator prior to booking in order to guarantee authorization and/or full reimbursement.

Ground Transportation

Air: Reagan National, Dulles International, and Baltimore-Washington International airports serve the Washington, D.C. area. Reagan National is the closest (and preferred) airport to the Crystal Gateway Marriott; when arriving there, ground transportation expenses will be minimal compared to the other two airports.

Once in D.C., we suggest the following transportation to the Crystal Gateway Marriott:

  • From Ronald Reagan Washington National Airport (DCA), 2 miles:
    • Crystal Gateway Marriott Airport Shuttle: complimentary
      (the shuttle runs every 15 minutes [from 6:05 a.m. to 11:00 p.m.] between the airport and hotel; questions, call 703-920-3230)
    • Metro to 'Crystal City' Stop: $3.15
      (take the Yellow Line toward Fort Totten, or the Blue Line toward Largo Town Center)
    • Taxi: approximately $10
  • From Washington Dulles International Airport (IAD), 27 miles:
    • Taxi: approximately $45
    • Washington Flyer: approximately $45 (reservation required; 888-927-4359)
  • From Baltimore-Washington International Airport (BWI), 37 miles:
    • Super Shuttle: approximately $51 (reservation required; 800-258-3826)
    • Taxi: approximately $90

Rail: Amtrak travelers will arrive at Union Station (WAS) and may travel four miles via Metro to the Crystal City stop (just below the hotel property).  Alternatively, taxi service is also available at Union Station.

Rental Car: A rental car is not a necessary expense and will not be reimbursed.